CAHA Screening Program
As of March 1, 2018, CAHA's screening
vendor is now NCSI. All participants with a current screening under the
previous vendor are still valid, as shown on the Screening Compliance
Screening: All coaches, on-ice officials and volunteers
(over the age of 18) are required to complete a background screening.
The CAHA Screening Policy can be accessed here -
Screening Policy 03-01-18.pdf
INSTRUCTION TO COMPLETE
THE BACKGROUND SCREENING PROCESS:
- Go to
- Click on
the box that says "Start Your Background Screening Now"
Volunteers and Coaches enter CAHA's "Self Registration Number":
- Officials enter
"Official's Self Registration Number": 76783571
- Enter the
contact you directly if there are any questions, problems or issues
related to your specific information. An email address is required when
completing the background check as this is an electronic screening
If you have any questions or problems submitting your
information, please email
firstname.lastname@example.org or call NCSI at (440) 542-9833, or
toll free (866) 833-7100.
Once you have submitted your
information you will receive an email confirmation page with a 16-digit
Applicant ID Number. A routine background check will normally take up to
10 business days to complete. You may check your status on at
www.ncsisafe.com, using the "Check
Your Background Screening Status" option.
- Volunteers and officials under the
age of 18 do not complete a background screen.
- Applicants are
responsible for assuming the entire cost of a background screening. If
an applicant has lived in multiple states or countries, the cost could
be considerable. No costs associated with a background screening are
waived or paid by CAHA, under any circumstances.
- The screening
process can take time. There is no way to rush a screening. The
complexity of an applicant's screen (multiple names, nicknames, multiple
addresses, international addresses, errors on addresses or birth dates)
can cause considerable delays in a screening. The NCSI system has an
I.D. upload feature, which can considerably speed up the screening
- Applicants must screen with their legal names as stated
on a drivers license or passport. The system will prompt for this.
Applicants MUST register with USA Hockey for the upcoming or current
before completing a screen. A process change within the USA Hockey
database now requires a USA Hockey membership registration number for
all screening applicants.
- The participant's name on the screening
and the USA Hockey membership must match. The system no longer allows
for manual entry changes of participant names. Any participant who
screens or registers with USA Hockey under a different name will be
responsible for contacting the appropriate parties to make any necessary
corrections. Any delays caused by a name correction process will be born
solely by the applicant and will result in non-participation until
- There is NO waiver for participation in any capacity
without a successful screening result, under any circumstances.
Screening Program Assistance:
- For all technical questions on using the NCSI screening website,
please contact NCSI:
email@example.com; or call NCSI at (440) 542-9833, or
toll free (866) 833-7100.
- For all questions regarding CAHA's
screening policy or eligibility questions, please contact CAHA Screening
Administrator, Jaime Campbell, at
All coaches and volunteers in any capacity
are required to complete the SafeSport training initially once, and a
refresher course every two seasons.
SafeSport training can be
accessed only through:
SafeSport compliance list
does not automatically update from
the USA Hockey SafeSport database. Once an applicant completes the
SafeSport course or refresher, they must email their certificate of
completion to the following people:
1. The organization or club's
2. The league registrar:
SCAHA: Nancy Hodge at:
For questions regarding SafeSport education:
The Compliance Lists:
To access the list of all individuals who comply with the background
screening and the SafeSport requirement, please access the "Compliance
List" section of the CAHA Website. There are two separate tabs: One for
SafeSport, and one for Screenings.